Job Details

Position Summary:
The Office Administrator is responsible for ensuring the efficient and smooth day-to-day operation of the office. This role includes administrative support, facility coordination, records management, and providing front-line customer service to internal and external stakeholders. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.
Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and employees; manage phone calls, emails, and correspondence.
• Coordinate office operations and procedures including supply ordering, mail distribution, and filing systems.
• Support all travel booking, invoicing, and reporting
• Support scheduling for meetings, appointments, and company events.
• Maintain office records, documents, and ensure accurate data entry into business systems.
• Assist with onboarding new employees including workspace setup and systems access.
• Liaise with vendors, service providers, and building management to ensure office maintenance and services are up to date.
• Manage and reconcile office expenses, and assist with budget tracking as needed.
• Support departments with administrative tasks such as printing, scanning, document preparation, and reports.
• Help enforce office policies and procedures to ensure a safe, organized, and productive workplace.

• Education: High school diploma or equivalent required; associate or bachelor's degree in business administration or related field preferred.
• Experience: 2+ years in an administrative, receptionist, or office support role.
• Skills:
  
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and multitasking abilities.
  • Ability to handle confidential information with discretion.
  • Comfortable with learning new software or systems.