Job Details

Recording Clerk I

Perform a variety of working level routine to complex clerical duties designed to expedite the processing, recording and archiving of legal documents filed with Bonneville County.

Work under the general supervision of the Chief Deputy Auditor. None

Serve the public in-person, over the phone and through the mail; collect and remit fees daily to the Accounting Office; process requests related to recording of real estate documents; prepare paper and electronic documents for indexing and scanning; verify information; operate computer terminal for entry and retrieval of data related to recordings of deeds, mortgages, marriage licenses, liens, judgments, etc.; update permanent docket records and indexes according to established guidelines. Perform limited research of titles, liens, ownerships, deeds, and other recorded documents for public; make copies of documents as requested; process documents received via mail according to established procedures. Receive documents from title companies; electronically receipt payments in computer, record, index, and verify according to standard procedures. Respond to telephone calls from the public; provide general information or redirects the call as needed; provide back-up assistance to other divisions within the Clerk's Office as needed. Process transactions for marriage licenses and records the same; prepare them for mailing to the Bureau of Vital Statistics monthly; process transactions for various licenses such as alcohol etc. process various permits such as catering permits etc.; must obtain certification through online classes provided by the county in order to execute passport applications; conducts daily receipt balancing; processes standard forms for verification of balancing of receipts and revenue. Perform record indexing, imaging, control and retrieval; scan current and archived documents; maintain document storage utilizing specialized image software and equipment; participate in document archiving; organize, proof, dispose of and store documents according to established guidelines; orders, files, research microfiche and hard copy documents. Ability to maintain regular, reliable patterns in work product and attendance according to Bonneville County's expectations. Perform other job-related duties as assigned or required.

1. Educations and Experience: A. Graduation from high school or equivalent with course work in general office practices and procedures; AND B. One (1) year of progressively responsible experience within the recording division of the department of Clerk/Auditor/Recorder; OR C. An equivalent combination of education and experience. 2. Required Knowledge, Skills, and Abilities: Working knowledge of filing and index system operations associated with recording real estate and other documents; the function of the Recorder's Office and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with real estate documents; interpersonal communication skills; the operation of personal computer or mainframe terminal; various program applications such as Microsoft office, etc. Ability to operate standard office machinery including microfilm reader-printer, computer terminal, copy machine, and ten-key; communicate effectively verbally and in writing, work quickly and accurately; perform basic mathematical computations; develop effective working relationships with elected officials, professionals, the public, and fellow employees; perform work in a typical office environment. 3. Special Qualifications: Proficient computer, keyboard, and 10-Key skills. Must perform as a notary public. Must obtain certification from the US Department of State: Passport Services 4. Work Environment: Work is performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular exertion, but do require physical activities related to mobility, sitting, reaching, talking, hearing, and seeing. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking, and guided problem solving. The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation. While heavy lifting is not typically involved, employees may need to occasionally lift or move light items like boxes or files. AA/EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.