Job Details

Administrative Assistant

Perform a variety of complex secretarial, clerical and administrative duties to support the Domestic Violence Court Coordinator.

This is a regular part-time position which is regularly scheduled to work 19 hours or less per week.

Work under the broad policy guidance set by the Board of County Commissioners. Receive functional supervision from the Trial Court Administrator, and direct supervision from the Domestic Violence Court Coordinator.

Provide administrative, clerical and secretarial support to the Domestic Violence Court Coordinator; prepare or transcribe correspondence, reports and various documents as required; assist in preparation of annual budget requests; schedule appointments; maintain calendar; take minutes at meetings; make travel arrangements, etc.

Maintain statistical data on all phone calls and office visits; prepare and submit monthly and quarterly activity reports; receive and distribute mail and other correspondence; respond to routine requests for information or refer inquiries to appropriate personnel. Monitor budgets and expenditures, order supplies; prepare and process claims for expenditures; maintain financial records and prepare and submit various reports as required.

Enter information into computer records; prepare and submit various reports, documents and other correspondence as required. Ability to maintain regular, reliable patterns in work product and attendance according to Bonneville County's expectations. Perform other job-related duties as assigned or required.

Considerable knowledge of modern office practices and procedures; computerized record keeping systems and complex record filing and information management systems; English composition, grammar, punctuation and spelling. Working knowledge of bookkeeping; and some knowledge of various software applications, i.e., Microsoft Word and Excel. Some knowledge of family court services, civil court procedures, and legal terminology is preferred.

Ability to develop and maintain effective working relationships with a variety of elected officials, department heads, managers, supervisors, co-workers and officials from other agencies including law enforcement, Health and Welfare, courts, probation, etc.; perform basic mathematical computations; use time effectively and work with limited supervision; to understand, interpret and follow complex verbal and written instructions; and to communicate effectively both verbally and in writing; work independently when supervision is not readily available; maintain confidentiality as needed to assure responsible public and administrative interactions.

Highly proficient computer and keyboarding skills. Highly proficient in Microsoft Word and Excel.

Work is generally performed in a typical office setting with appropriate climate controls. Tasks require a variety of routine physical activities including walking, standing, sitting, stooping, reaching talking, hearing and seeing. Common hand, eye and finger coordination and dexterity are required for keyboard operations and other elements of the job. Mental requirements include the ability to understand and interpret complex written and verbal instructions, memory for details, emotional stability, and critical thinking. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation. While heavy lifting is not typically involved, employees may need to occasionally lift or move light items like boxes or files and folding tables.

AA/EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.