Job Details

Administrative Assistant 1

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 1 for the Idaho Falls Regional Office. Salary Range: $18.78.

Responsibilities:

• Offer administrative support for all programs and staff in the region.
• Answer incoming telephone calls and greet and direct visitors to appropriate staff.
• Process incoming and outgoing mail and packages.
• Prepare, proofread, and edit correspondence, documents, reports, and mailings.
• Complete copy jobs, scanning, and miscellaneous special projects as assigned.
• Provide administrative review of engineering plans and specifications submittals for completeness.
• Arrange service, maintenance, and repairs for the vehicle fleet.
• Assist staff with travel arrangements, travel reimbursements, and purchase card reconciliations.
• Provide backup administrative duties when other administrative staff is out of the office.

Database Maintenance and Reports:

• Use Microsoft Office products including Word, Excel, and Access.
• Prepare incoming and outgoing documents using Adobe Acrobat and DEQ's electronic document management system (EDMS).
• Enter data and quality assurance for drinking water bacteria and chemical lab results using the Safe Drinking Water Information System and EDMS.
• Maintain vehicle fleet mileage and maintenance reports.
• Maintain plan and specifications databases.
• Update, archive, and maintain electronic and hard copy files for all programs using EDMS.

Public Records Custodian:

• Process incoming requests per public information laws.
• Disseminate, process, and complete records requests punctually.
• Locate, retrieve, and return files, plans, specifications, and reports.
• Prepare documents for delivery, which may include scanning, copying, and retrieving from EDMS.
• Send documents through JustFOIA.

Minimum Qualifications:

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects. Physical Requirements:

• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach for filing purposes.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.
• Must have a valid driver's license.
• Occasional travel required.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ): DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions. To protect human health and the quality of Idaho's air, land, and water. www.deq.idaho.gov

If you have questions, please contact us at: Email: [email protected] Phone: (208) ###-####