Job Details

Administrative Assistant I - Temporary

This is a temporary position anticipated to last from mid-February to July 2026. It offers an excellent opportunity to contribute to the Bonneville County Human Resources team, and is well-suited for individuals looking to gain hands-on experience in a Human Resources environment while supporting essential administrative operations.

Perform a variety of technical, clerical, secretarial, and administrative duties as needed to support the operations of the Human Resources (HR) office and ensure compliance of employment law governed by Federal and State laws and County policies/procedures. The HR Assistant provides crucial administrative support, ensures smooth operations, supports HR initiatives, and maintains positive employee relations through efficient record-keeping, scheduling and communication.

Work under the close to general supervision of the Human Resource Director. May receive immediate direction/supervision for day-to-day tasks and technical and complex projects from Human Resources Generalists.

Serve as the first point of contact for the Human Resources Department; receive, screen, route, and process calls, public inquiries and department emails; direct callers and visitors to proper areas; receive, sort and distribute departmental mail; schedule access and use of Human Resources meeting rooms and assist with coordination of trainings, meetings, and events hosted by Human Resources.

Perform routine research as needed to resolve inquiries; provide information regarding personnel practices, policies and procedures; prepare correspondence, reports, announcements, memos, and related communications; oversee office supply inventory; create or revise various forms.

Operate personal computer utilizing various software applications. Create, maintain, and ensure up-to-date and accurate electronic and physical employee files, I-9 forms, HR related programs, benefits, classifications, and compensation; receive and process personnel action forms; update personnel files to reflect status changes.

Provide support to Human Resources Generalists by assisting with the recruitment ads and notices and may schedule interviews for hiring managers; schedule pre-employment screening for candidates, prepare onboarding packets, participate in employee orientations, and assist with Onboarding and Offboarding reporting steps.

Assist with receiving and processing reports for worker's compensation claims, medical leave, and unemployment requests.

Assist HR Director with policy updates and ensure compliance with labor laws.

Assist with preparing and completing various surveys and reports as required by state and federal agencies in monitoring employment practices and procedures; assist with employment verification requests and support various HR projects.

May provide administrative support to Chief Operations Officer.

Maintain regular, reliable patterns in work product and attendance according to Bonneville County's expectations.

Perform other job-related duties as assigned or required.

1. Education and Experience:

A. Graduation from high school or equivalent, and one(1) year of specialized training in secretarial sciences, general business or related field; AND

B. Two (2) years of progressively responsible secretarial work experience; One (1) year of which must have been directly related to above duties; OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities: Some knowledge of basic procedures related to the employment life cycle; federal and state laws as they apply to human resource management theory, methods, and practices; benefit, retirement, and compensation laws and guidelines. Working knowledge of modern office practices and procedures; secretarial procedures and methods related to filing and documenting; English composition, spelling, grammar, punctuation, etc.; basic accounting and bookkeeping; computer terminal operations and information management procedures; interpersonal communication skills and telephone etiquette; standard office equipment operation; word processor and related computer operations; filing systems and storage related to word processing Ability to maintain strict confidentiality, multi-task, exercise initiative, and act resourcefully under varying conditions; learn and understand in a short period of time complex aspects of a personnel system; perform a variety of routine Human Resources Management tasks related to onboarding and offboarding employees; operate standard office equipment efficiently; maintain quality work production while dealing with various deadline pressures; make basic decisions where established procedures do not always apply; communicate effectively, verbally and in writing; perform semi-complex mathematical computations; follow written and verbal instructions; proofread quickly and accurately; ability to develop effective working relationships with staff, supervisors and the public; work independently and deal effectively with stress caused by work load, management/supervisory relationships and time deadlines.

3. Special Qualifications: Highly proficient computer, keyboard and 10-Key skills Strong organizational, multitasking, and time-management skills Must be able to pass drug/alcohol testing, and a pre-employment background check

4. Work Environment Work is performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular exertion, such as walking, standing, stooping, sitting, reaching, and lifting. Speaking, hearing and seeing are required for completion of essential functions. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist as elements to job tasks. Mental application utilizes memory for details, verbal instructions, emotional stability and critical thinking. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation. While heavy lifting is not typically involved, employees may need to occasionally lift or move light items like boxes or files. AA/EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.