Job Details

Administrative Secretary

We are seeking an experienced, detail-oriented administrative assistant to join our growing team! This position is ideal for someone who thrives in a fast-paced office environment, enjoys helping others, and can effectively manage multiple priorities while maintaining professionalism and confidentiality. The ideal candidate is organized, dependable, and client-focused with excellent communication skills. If you enjoy making a positive impact and providing outstanding administrative support, we'd love to hear from you.

Schedule

• Full-time
• Typical hours are 9:00 a.m. to 6:00 p.m., Monday through Friday, with a one-hour lunch break.

Responsibilities

• Answer incoming phone calls and provide exceptional customer service.
• Welcome visitors and direct them to the appropriate staff member or department.
• Respond to inquiries in person, by phone, and via email.
• Maintain and organize company records and files.
• Prepare and compose professional letters, correspondence, and emails.
• Scan, copy, file, and upload documents into client files.
• Schedule appointments, meetings, and maintain office calendars.
• Monitor and order office supplies as needed.
• Assist with maintaining the confidentiality and secure storage of protected information.
• Observe and document client random urine testing according to company policies and procedures.
• Process billing and perform basic administrative accounting tasks.
• Create a welcoming, respectful environment for clients, visitors, and staff.
• Assist individuals in accessing the services they need by providing compassionate and professional support.
• Perform other administrative duties as assigned.

Qualifications

• Previous administrative or secretarial experience is helpful but not required.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask and prioritize responsibilities in a busy office environment.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office and standard office equipment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Friendly, dependable, and professional demeanor.
• Must successfully pass an Enhanced Background Check.
• Must maintain a clean and sober lifestyle.

Why Join Our Team?

• Join a supportive and growing organization.
• Make a meaningful difference by helping individuals access services that improve their lives.
• Work alongside a team that values professionalism, compassion, and integrity.